Team RG Blog

3 Records Management Tips to Increase Your Data Privacy

Posted by Penny Quirk on May 30, 2018 5:21:58 PM

These simple records and information management tips can strengthen your data privacy at work and at home.

Take a moment to think about the volumes of information you manage at work and at home. Do you organize it daily? Are your organizational methods consistent or does it vary based on how much time you have? When your personal or business information is left unattended, it is considered unstructured data. Unstructured data is information that is not organized in a defined way, making it vulnerable to hackers and data breaches. Records and information management professionals have developed guiding principles that transform unstructured data for organizations which can easily be adapted to your personal information.3 records management tips

Make management of unstructured data a top priority. In the wake of recent data breaches, and as the GDPR deadline approaches, organizations are focused on maintaining a certain level of security, protection, and accessibility to business information. You should consider the same principles when managing your own information, both professionally and personally.

Many of the guidelines that organizations follow to ensure information governance comes from the Generally Accepted Recordkeeping Principles® (GARP). These principles were created by ARMA in 2009 to establish standards for Records & Information Management. The purpose of GARP is to guide senior level executives to protect information, aid governments in creating legislation to hold organizations accountable, and help information management professionals establish comprehensive Records & Information Management programs.

GARP has a maturity model consisting of 5 levels, each one measurable and auditable for organizations to determine their baseline and what is necessary to achieve desired outcomes of protection and education for the organization.

GARP model

Understand what business information part of your daily life. The GARP maturity model may not appear to apply to your job or your personal life, so we adapted it to help you transform your own unstructured data that you encounter every day. The following techniques not only organize the information that flows in and out of your world, but it will help you manage the volume which seems to increase more each day.

RG 3 tips for data management

Be proactive to manage your own unstructured data. Data privacy regulations like GDPR are designed to protect individuals personally identifiable information (PII), but unless you know where your data is and who has it, you could be among the millions affected by data breaches. Take the time to transform your unstructured data and increase your data privacy. It can bring peace of mind knowing exactly who has access to your information which is one less stress in your life.

Does your organization understand its data landscape? RG’s approach to data privacy is through our proprietary business analysis and requirements methodology called LINKProcess™, which is a framework for both complying with GDPR and for remaining compliant on an ongoing basis. Contact us to learn more.

Topics: Data Privacy